REGULAR BOARD MEETING
JANUARY 13, 2009, 10:00 A.M.
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Patricia Gainsforth, Ron Cochran
STAFF: Elmer McDaniels, Ken Rieck, Bob Varco, Jan Wickham, Anne Weiser
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Greg Mohnen, Gen Hubert, DRC
Chairman Martin called the meeting to order at 10:00 A. M. and appointed Anne Weiser scribe
APPROVAL of MINUTES:
Minutes of the DECEMBER 9, 2008 REGULAR BOARD MEETING AND DECEMBER 9, 2008 EXECUTIVE BOARD MEETING was presented. Director Cochran made a motion not to approve the minutes because it lacked the complete response given to Nunzie Gould when she asked a question about “a proposed Destination Resort” on some of TID’s land. Director Cochran felt that without the full response provided by Manager McDaniels in the minutes the District’s position could be misunderstood in the future. Director Gainsforth seconded, motion carried unanimously.
APPROVAL of VOUCHER LIST:
Approval of the January 2009 VOUCHER LIST was presented. Director Putnam made a motion to approve the Voucher list, seconded by Vice-Chairman Morrow, motion carried unanimously.
CRESCENT LAKE WATER REPORT:
Manager McDaniels reports that Crescent Lake has 62,722 acre feet of water.
HCP UPDATE:
Jon Burgi reports that no word has been heard from Scott Carlin after 4 or 5 phone calls and he has not been able to track him down.
DBBC HCP
While Jon Burgi and DEA have been dealing with our own individual HCP, Attorney Hopp has been attending by teleconferencing the DBBC HCP’s meeting.
FISH SCREEN FENCE HEARING:
The December 29th 2008 County Commission Hearing was canceled and moved to end of February 2009. Attorney Smith has Ken Rieck and Jon Burgi doing a power point presentation highlighting various areas in the county showing our fence meets the standard of other fences around similar projects.
NEW BUSINESS:
ELECTION OF OFFICERS
CHAIRMAN – Vice-Chairman Bob Morrow nominated Chairman William Martin for reappointment for the position of Chairman of the Board, seconded by Director Putnam, nomination and election carried unanimously. William F. Martin is Chairman to the Board for 2009
VICE CHAIRMAN - Director Putnam nominated Vice-Chairman Morrow for reappointment as Vice-Chairman, seconded by Director Cochran, nomination and election carried unanimously. Robert Morrow is Vice-Chairman to the Board for 2009.
SECRETARY-MANAGER - Director Putnam made a motion to appoint Elmer G. McDaniels to the position of Secretary-Manager, seconded by Director Gainsforth, motion carried unanimously.
RESOLUTION OF 2009 WATER CHARGES
See attached copy of Annual Budget; Budget Resolution. The proposed rates are: - $485.00 per delivery - $51.00 per acre. Director Putnam made a resolution that the 2009 Water Charges be approved, seconded by Director Gainsforth, resolution carried unanimously.
RESOLUTION OF 2009 DISTRICT FEES
See attached copy of District Fees 2009; Director Putman made a resolution to approve the 2009 District Fees, seconded by Director Gainsforth, resolution carried unanimously.
RESOLUTION OF 2009 BOARD MEETING FEES
Director Putnam made a resolution to approve the 2009 Board Meeting Fees of $50.00 per meeting, maximum $100.00 per month, seconded by Director Gainsforth, resolution carried unanimously.
AUTHORIZATION TO TRANSFER FUNDS
Director Putnam made a resolution to authorize Chairman William F. Martin, Elmer G. McDaniels, and Anne M. Weiser to transfer funds between accounts, seconded by Director Gainsforth, resolution carried unanimously.
REGULAR BOARD MEETING DATE AND TIME
Director Gainsforth made a motion to set the 2009 Regular Board Meeting date and time to the second Tuesday of each Month at 10:00 a.m., seconded by Director Putnam, motion carried unanimously.
DRC INSTREAM LEASING AGREEMENT
Manager McDaniels questioned the DRC’s weed policy. To what extent are they going to require the TID to police the weed policy? Guest Hubert, DRC, responded that this is a complaint driven policy. County Weed Master will give a warning and then cite them.
Director Gainsforth made the motion to sign the MOU with the DRC and include this document within our agreement with our water users. Director Putnam seconded the motion, motion carried unanimously.
AT&T CONTRACT
Attorney Hopp reported: We reviewed the agreement with AT&T and they have responded accepting virtually all of our concerns. Now is basically down to a final proof read and is subject to Manager McDaniel’s approval. Director Gainsforth motioned to continue with the AT&T contract, motioned was seconded by Vice-Chairman Morrow, motion carried unanimously.
JIM PENTZ Wants to renew his 5 year land and water lease. Director Cochran made a motion to approve, Director Gainsforth seconded the motion, motion carried unanimously.
WINDSTORM, TREES DOWN
Fish Screen fence was damaged by a tree falling down & crushed about 30 feet of the fence only. Facility was not unguarded as the tree was pretty thick and it would have been hard to get through. The fence has since been repaired.
OTHER BUSINESS
Leo Busch-Retirement Party
Manager McDaniels announced that Leo Busch is retiring from the Bureau of Reclamation and would like as many as possible to attend the Retirement Party on January 22, 2009 • TIME: 1-4 pm • PLACE: The Grange, Redmond, OR
Chris Mahr
Director Cochran asked two questions “Has the follow up information from Chris Mahr been supplied and if TID followed up with any other districts about their approximate cost for their yearly audit”. The bullet list from Chris Mahr was in December’s Board Packet for all to review. In answer to the question about what other districts are charged, Manager McDaniels said the other districts were being charged from $7,000 to $15,000 a year and that all of their audit work has been done in house. COI had a CPA come in quarterly and it cost $19,000.
Sign Board
Director Cochran asked what it is going to cost for Sign board. Assistant Mgr. Ken Rieck said that permits were needed thru the Historical Society and Deschutes County. TID is working on it.
The Tumalo Feed Canal Project
TID is applying for stimulus money as we have the required Shovel Ready Project (Tumalo Feed Canal Phase II+) including the NEPA requirement. DEA is working through the BOR, OWRC, OWEB and others to see if we are eligible. Our bill in congress for 4mm is included in an omnibus bill due to be voted on soon.
CASCADE PUMICE PROPERTY
We are still waiting on another DOGAMI inspection and as yet cannot get a firm commitment from DOGAMI of when that will be.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, February 10, 2009, at 10 a.m., at the District Office.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 11:30 a.m., seconded by Vice Chairman Morrow, motion carried unanimously.
RECONVENED
Chairman Martin called the meeting back in to order and appointed Anne Weiser scribe at 12:35 P.M.
Director Cochran:
I motion that we freeze the clock for one week to allow the three foreclosures, Steve Moody, Brad Wehde, and Kevin Clark/Pamela Murray to see if monies are in the mail and we receive them. If we do not receive them in one week, Attorney Hopp is directed to proceed legally. Director Putnam seconded this motion, motion carried unanimously.
Collins foreclosure
Director Cochran made a motion to direct Attorney Hopp to proceed legally since we had contact with their lawyer and continue to foreclosure, the motion was seconded by Director Putnam, motion carried unanimously
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:37 p.m., seconded by Vice-Chairman Morrow, motion carried unanimously.