December

REGULAR BOARD MEETING

 December 8^th, 2009 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

BOARD:          Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth      

STAFF:           Elmer McDaniels, Ken Rieck, Jan Wickham, Fran DeRock           

ATTORNEY:   Bill Hopp

ENGINEER:   Jon Burgi

Vice-Chairman Morrow called the meeting to order at 10:05 A.M. and appointed Fran DeRock scribe.

APPROVE MINUTES

Director Putnam made a motion to approve the minutes of the November 10^th, 2009, Regular Board Meeting and Executive Board Meeting and the November 17^th Budget Board Meeting,  seconded by Director Gainsforth.  Motion carried unanimously.

CRESCENT LAKE WATER REPORT

Per Manager McDaniels, Crescent Lake is at approximately 63,500 acre feet now.    

HCP UPDATE

Per Engineer Burgi, Scott Carlin is still sitting on the HCP.  Burgi called Terri Buchholz and she has called Carlin.  If nothing happens with Carlin, Buchholz will contact Mike Tehan of NMFS and go further up the ladder if necessary.  The DBBC is having the same problem with Mr. Carlin. 

FISH LADDER AND MEASURING STATION

Kirby Nagelhout CC hasn’t been able to pour concrete because it is too cold.  ODF & W requires the District to be done with the Fish Ladder by December 31^st of this year.  If the project isn’t completed by then we may not get the full amount of the Grant.  We are working on getting the in-water work window extended.  Per Jon Burgi, if the work window doesn’t get extended we should be able to pour the concrete for the Ladder on December 28^th and run water through by December 31^st. 

DESCHUTES COUNTY COMPREHENSIVE PLAN INPUT

Manager McDaniels & Attorney Hopp have a meeting with Deschutes County on December 14^th, 2009 regarding the Comprehensive Plan.  The Board decided that the first priority is the traffic problem on Highway 20 and how to eliminate the dangers it presents.  Second priority is expansion.  The Board would like to keep the Community of Tumalo as a rural service center with slow expansion.  They would like to see the community boundary presented by Deschutes County “squared up.”  More specifically, per the attached map, the boundaries would be:  From the River to Tumalo Reservoir Road to Mock Road to Pinehurst Road to the River.  Third priority is the need for a sewer system and the Board decided there is no need for a sewer system in the near future.

VOUCHER LIST APPROVAL

Director Putnam made a motion to approve the December, 2009 voucher list, seconded by Director Gainsforth.  Motion carried unanimously.

DRC IN-STREAM LEASE MOU AUTHORIZATION

Director Cochran made a motion authorizing Manager McDaniels to sign the In-Stream Lease with DRC pending review and approval of Attorney Hopp.  Motion seconded by Director Gainsforth and carried unanimously.

DWA MEMBERSHIP

The Board still does not want to join the Water Alliance.  The DWA doesn’t appear to be going anywhere.

OWRC ANNUAL MEETING REPORT

Per Manager McDaniels, the Meeting was exceptional this year.  There was a lot of good input regarding Districts.  Director Gainsforth commented that the tone of the meeting was more genial, that Special Districts is really working for the Irrigation Districts and there was not much “politics” this year.

Per Attorney Hopp’s report, Special Districts will match up to $3,000 a year for fencing of any projects.  They would like weekly reports from ditch riders regarding accidents, breaches, property damage, etc.  They also would like to see all the District’s easements documented.   The Board discussed how the District could get our easements on paper and how we might be able to get grant funds to cover part of this project.

OCTOBER MINUTES CORRECTION

Director Gainsforth made a motion to change the November 10^th, 2009 regular Board Meeting minutes.  Under Tumalo Community Meeting, paragraph two is corrected to read:  Director Gainsforth commented that we have a fiduciary responsibility to keep the value of our properties to the extent that we can build on them.  For instance, around the edge of the reclamation area, we should be considering matching like parcels to like parcels in size.  Motion was seconded by Director Cochran and carried unanimously.

REVIEW OF 2010 DRAFT BUDGETS

The changes recommended at the last budget meeting were included in the new drafts.   Director Cochran made a motion to increase the recommended headgate charge from $500 to $508 per headgate in order to balance the operating budget. Motion was seconded by Director Gainsforth.  Director Putnam approved and Vice-Chairman Morrow opposed. 

The Capital Budget has the Verizon Cell Tower income now dedicated to offset the cost of equipment.  Otherwise no changes were made.

Both budgets will be reviewed and finalized at the Annual Board Meeting.

NEXT MEETING DATE

The next Board Meeting will be the Annual Board Meeting on January 12^th, 2009 at 10:00 a.m.

ADJOURN

Director Putnam made a motion at 12:55 p.m. to adjourn the Regular Board Meeting.  Motion was seconded by Director Gainsforth. Director Cochran opposed.  Vice-chairman Morrow approved.  Motion carried.