July

REGULAR BOARD MEETING

JULY 14th, 2009 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

 

 

BOARD:         Bill Martin, Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth      

STAFF:           Elmer McDaniels, Jan Wickham, Ken Rieck, Bob Varco, Fran DeRock      

ATTORNEY:   Bill Hopp

ENGINEER:   Jon Burgi

 

Chairman Martin called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.

 

APPROVE MINUTES

 

Director Putnam made a motion to approve the minutes of the June 9th, 2009 Regular Board Meeting and Executive Board Meeting, seconded by Director Gainsforth.  Motion carried unanimously. 

 

Director Gainsforth made a motion to approve the minutes of the June 29th Capital Budget Board Meeting, seconded by Director Putnam.  Motion carried unanimously.

 

CRESCENT LAKE WATER REPORT: 

 

Manager McDaniels reported that we are going into Crescent Lake water now.  Water is at 78,564 acre feet.

 

HCP UPDATE:

 

Scott Carlin called Jon Burgi and told him there were very minor comments from ODF & W and they weren’t going to respond to them.  He also said that they want us to give them a monitoring report as we proceed, in addition to one more yearly water diversion report.  Mr. Burgi is waiting for Mr. Carlin to give him the Federal Register timeline.   

 

Per Attorney Hopp, the 31st of July is the next meeting on the DBBC HCP.  The DBBC wants the biologists to do a tour of our diversions and piping with Manager McDaniels.

 

FISH LADDER UPDATE:

 

The permit is in to remove the fill. We are waiting for comments from the Department of State Lands.  All needs to be done in 30-60 days. 

 

BOR GRANT

 

We have the grant application in for five million (50-50 match) of 16 million total, which would finish the entire piping project.  Of that, 2 million is from OWEB through DRC. BOR is concerned that we don’t have the funds to match.  Since we can’t show matching funds we may not get the grant dollars.

 

WATER RIGHTS TRANSFER

 

Director Cochran made a motion to approve the Water Rights transfer from Snyder to Hunt (1 acre), seconded by Director Putnam.  Motion carried unanimously.

 

ADJOURN

 

At 10:25 a.m. Chairman Martin made a motion to adjourn, seconded by Vice-Chairman Morrow.  Motion carried unanimously.

 

RECONVENE

 

Chairman Martin reconvened the Board to General Session at 12:13 p.m. and appointed Fran DeRock scribe.

 

LAIDLAW MOTION

 

Director Putnam made a motion that Laidlaw Land Company pay to the District $6,000 to cover past legal and professional fees incurred from the lot line encroachment, the amount of which may be reduced by any adjustment to the survey invoice from David Evans & Associates; Laidlaw will handle all lot line adjustments and associated fees; the exchange of land due to the lot line adjustment, totaling approximately 6.4 square feet, will be equal between Laidlaw and the District.  Motion was seconded by Vice-chairman Morrow and carried unanimously.

 

DAM INSURANCE COVERAGE

 

The District has no replacement insurance on the Bend & Tumalo Dams should one of them ever have to be replaced.  The cost is prohibitive.  Attorney Hopp is recommending we get a quote to cover them, which will demonstrate due diligence on the District’s part.  Manager McDaniels will get a quote and report on this at the next Board Meeting.

 

E-MAIL REGARDING STATE LAND EXCHANGE

 

Attorney Hopp has spoken with OWRD regarding the problem of the land exchange with State Lands.  They are indicating that the Attorney General’s office needs to review the resolution before it can be approved.  The Attorney General’s office will charge $2,000 and wants to know if TID will pay for it.

 

Director Cochran made a motion to have Attorney Hopp offer to have TID pay for half of the $2,000, seconded by Director Gainsforth.  Motion carried unanimously.

 

VEHICLE REPLACEMENT

 

One of the ditchrider’s trucks has lost its engine.  We are now using the one extra truck we have in reserve but need to replace the lost truck soon.  Board recommends the District look into a lease purchase or outright purchase of both new and used trucks and report back to the Board.

 

SPECIAL BUDGET/BOARD MEETING

 

Director Cochran will look for a second source of funding for the budget shortfall. 

 

Manager McDaniels will contact Swalley Irrigation District to see if they have an opinion regarding working with Mr. Ulbright.

 

The Board will further look at lot sales for the District.

 

A Special Budget/Board Meeting was scheduled for Tuesday, July 21st, 2009 at 10:00 a.m. to further discuss the aforementioned topics.

 

NEXT MEETING DATE

 

The next Regular Board Meeting will be Tuesday, August 11th, 2009 at 10:00 a.m. at the District Office.

 

ADJOURN

 

Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:50 p.m., seconded by Director Gainsforth.  Motion carried unanimously.