REGULAR BOARD MEETING
MAY 12, 2009 10:00 A.M.
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bill Martin, Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Jan Wickham, Ken Rieck, Bob Varco, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Greg Mohnen, Rick Silver & Nunzie Gould
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
Director Cochran made a motion to approve the minutes of the April 14th, 2009 REGULAR BOARD MEETING as well as the April 14th, 2009 EXECUTIVE BOARD MEETING with the following changes:
1) Regarding the Stimulus Grant Money, the verbage to be changed to: Once these funds are received we could initiate the Tumalo Feed Canal Phase 2 process immediately.
2) The motion made regarding the lot line encroachment at the District office: We will propose a three year lease to them at $500 per year. The motion was seconded by Director Cochran and carried unanimously.
Motion seconded by Vice-Chairman Morrow. Motion carried unanimously.
MAY 2009 VOUCHER LIST:
Director Putnam motioned to approve the May voucher list and was seconded by Vice-Chairman Morrow. Motion carried unanimously.
CRESCENT LAKE WATER REPORT:
Manager McDaniels reported that Crescent Lake looks very good at 68,000 acre feet and should go to 70,000 or 75,000 this year. He noted that Assistant Manager Rieck has presented us with 2 new graphs showing the Tumalo & Bend Feed Canal temperature fluctuations. Various agencies are requesting that we track the temperatures.
HCP UPDATE:
Manager McDaniels, Attorney Hopp and Engineer Burgi have all spoken with Scott Carlin of NOAA & NMFS regarding the HCP. Scott Carlin has sent the report to ODF & W. He is waiting for comments back and was told he will have them by Friday of this week (5/15)Attorney Hopp commented that Federal Agencies are talking favorably about our plan.
STIMULUS FUNDS
Applications for the stimulus dollars must be in by May 22nd and decisions will be made in June. TID is asking for the full 4 million in stimulus funds.
DBBC MEETING
Manager McDaniels and Attorney Hopp attended the Deschutes Basin Board of Control Stakeholders meeting in Prineville. The DBBC did not receive the Section 6 funding they were expecting and this will slow down the DBBC-HCP program considerably.
BEND BROADBEND
Bend Broadband wants to put equipment on TID pole on Laidlaw Butte. Manager McDaniels quoted them $750 per month minimum plus up front costs. He has not heard back from them yet.
FRANK AND NANCY RING FLOOD
A plugged road culvert by the Ring property on Tweed Road caused considerable flooding and damage to their property. Landscaping company Springtime Landscape & Irrigation was hired by TID to clean up and repair the damage.
OWEB GRANT APPLICATION/AGREEMENT
TID has received the $320,000 grant application and agreement from OWEB. Director Gainsforth made a motion to authorize Manager McDaniels to sign the application and agreement. Director Putnam seconded the motion. Motion carried unanimously.
TID READER BOARD
The bid for the materials & labor to put a new reader board on the TID office building came in at $1,000. After discussion, it was decided that interested parties would look for more ideas on a new board that would be less expensive, then report back to the Board.
ANNUAL AUDIT REPORT
Chris Mahr of Greer, Mahr & Associates presented the Board with the Annual Audit Report for Tumalo Irrigation District. Board members received copies of the report. Mr. Mahr talked about internal processes and controls, minor deficiencies and the need to reconcile various accounts more thoroughly. He also encouraged evaluating revenue sources to increase future income and using the job costing program for tracking wage costs.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, June 9th, 2009 at 10:00 a.m. at the District Office.
ADJOURN
Director Putnam made a motion that the Regular Board Meeting be adjourned at 11:50 a.m., seconded by Director Gainsforth. Motion carried unanimously.