A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
June 11, 2019 Proposed Board Meeting Agenda (coming soon)
BOARD MEETING MINUTES
April 17, 2019 10:00 a.m.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97703
BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath, Chris Schull
ATTORNEY: Mark Reinecke
GUESTS: Greg Mohnen, Tom Bishop, Luke McClain, Cougar Caverhill, Kevin Crew
Chairman Cochran called the regular board meeting to order at 10:05 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:05 a.m. the Board recessed the regular session and entered into executive session per:
- ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
- ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following executive session, the regular session was reconvened at 11:30 a.m.
APPROVE MINUTES OF MARCH 2019 BOARD MEETING
Director Farley made a motion to approve the minutes of the March 2019 board meeting with the corrections that were discussed. Director Warbington seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
Manager Rieck reviewed the current water supply report and the attached graphs, stating that Crescent Lake had gained 2% from snow melt and 30 cfs was still being released from Crescent Lake to support the Oregon spotted frog and instream water rights.
The Board was updated on the current HCP negotiations and NEPA contract.
Manager Rieck stated that for the next phase of piping, the District had secured almost $6.5 million in funds from NRCS PL566, the Oregon Water Resources Department, and the Oregon Watershed Enhancement Board. The total budget for the project is approximately $6.8 million, leaving $300k that the District still needs to secure.
Kevin Crew of Black Rock Consulting answered the Board’s question about pipe materials and costs, stating that the District intends to go out for bid this fall for October 2019 construction.
PHASE 5B UPDATE
Substantial completion is 100% for Phase 5B. The contractor finished 600 feet past the settling pond and backfilling and final inspections have been completed. Once the ground has dried, the restoration process will resume. Watermaster Schull stated that the District still intends to purchase a used water truck and is waiting for an opportunity to meet with the seller in order to inspect the condition of the truck.
Manager Rieck asked the Board to make a payment for the oldest invoice due to Latham Excavation. Funds from the NRCS were taking longer than anticipated and the District was approaching 60 days past due. Manager Rieck invited Cougar Caverhill, part owner of Latham Excavation, to the board meeting. Caverhill introduced himself and expressed his concerns about late payments toward their contract. Rieck requested permission from the Board to make a payment for the past due amount of $313k using other District funds, as the District expected to receive a payment from NRCS the following week. The request was approved by the Board and a check was signed that day.
MARCH 19TH RIBBON CUTTING
Manager Rieck discussed the outstanding success of the Tumalo Feed Canal ribbon cutting event that took place on March 19, 2019. The event was reported on by at least six media outlets and was attended by Senator Merkley, NRCS Chief Lohr, and State Conservationist Ron Alvarado. There were approximately 100 other guests in attendance, including Chairman Cochran, Vice Chair Zimmerman and Director Farley. Both Manager Rieck and Vice Chair Zimmerman spoke at the event.
The matter of building maintenance was tabled until the next meeting.
Director Warbington made a motion approving two water transfers. The first was a transfer of 1.0 acres from Narber Family Trust to Daren Parker & Lynn Warner. The second was a self-to-self transfer of 1.0 acres for Susan Gentry & Richard Duthie. Director Farley seconded the motion and it passed unanimously.
Manager Rieck opened the meeting up to public comment. No comments were made.
MOTION TO APPROVE APRIL 2019 VOUCHER LIST
Director Putnam made a motion to approve the April 2019 voucher list. Vice Chair Zimmerman seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next board meeting was set for Tuesday, May 14, 2019.
Chairman Cochran made a motion to adjourn the regular board meeting at 12:51 p.m. Director Putnam seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
Patrons will be notified by letter regarding forthcoming elections. Voter registration cards must be on file with the District prior to an election. And don’t forget to vote!
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vendee under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.