Emergency? 541-382-3053 - 24/7 during irrigation season only

Governance

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A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.

  • 10:00am — Executive Session
  • 11:30am – Board Meeting (open to the public)

Current board members are:

Division 1

Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
541-382-4834

Division 3

Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
541-389-2529

Division 5

Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
541-389-1540 (office)

Division 2

John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
541-312-3961

Division 4

Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
541-312-3684

Regular Board Meeting Agenda

November 12, 2019 Proposed Board Meeting Agenda (coming soon)

 

Minutes

BOARD MEETING MINUTES
September 10, 2019 10:00 a.m.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97703

BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath, Chris Schull
ATTORNEY: Mark Reinecke
GUESTS: Greg Mohnen, Patrick Griffith, Adam Sussman, Scott Maricle

Chairman Cochran called the regular board meeting to order at 10:03 a.m. and appointed April Harris Spath scribe.

EXECUTIVE SESSION ANNOUNCEMENT
At 10:03 a.m. the Board recessed the regular session and entered into executive session per:
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.

RECONVENE
Following executive session, the regular session was reconvened at 11:32 a.m.

APPROVE MINUTES OF AUGUST 2019 BOARD MEETINGS
Director Putnam made a motion to approve the minutes of the August 2019 board meeting. Vice Chair Zimmerman seconded the motion and it passed unanimously.

INTERGOVERNMENTAL AGREEMENT
Patrick Griffith and Adam Sussman were introduced. Griffith is the City of Bend’s Water Resources Manager and Sussman is the Principal Water Resources Consultant for GSI Water Solutions, hired by the City of Bend. The Board was provided with an updated draft of the Intergovernmental Agreement between the City of Bend and Tumalo Irrigation regarding communications on the management of Tumalo Creek. Griffith and Sussman explained the importance of the agreement and answered the Board’s questions. Director Farley made a motion to move forward with signing the agreement. Director Warbington seconded the motion. Director Putnam voted no, resulting in a final vote of 4 to 1.

MITIGATION CREDITS
Adam Sussman was hired by the District in 2017 to assist the District in its attempt to obtain mitigation credits from the State for the water that is being released from Crescent Lake for the Oregon spotted frog during the winter months. Sussman provided the Board with an update on the application.

WATER SUPPLY REPORT
Manager Rieck reviewed the current water supply report and the attached graphs, which showed that Crescent Lake was 58% full. Rieck stated that in his opinion, with the lake at its predicted level at the end of the season, there would be enough storage water to get the District through one more irrigation season, even if the next winter turns out to be as bad as this past winter.

DBBC COMMUNICATIONS
The Deschutes Basin Board of Control (DBBC) asked the Board to consider contributing to a shared public outreach and communication effort with the DBBC and local non-government organizations to educate people about water conservation. The Board reviewed the provided materials and approved TID’s participation on the condition that they approve of the message. The Board requested more information on the goals and messages planned for the program.

GROUP 2 UPDATE
District Watermaster Schull stated that the design for Group 2 is complete. Bids for the 54” pipe materials are scheduled to be publicly opened and read at 2:00 p.m. September 12, 2019 at the District office. The 54” pipe will complete the Tumalo Feed Canal. Bids for construction on the six laterals are scheduled to be publicly opened and read at 2:00 p.m. September 19, 2019 at the District office.

TRAILER PURCHASE
Manager Rieck requested clarification on the motion that was made last month authorizing the purchase of two trailers. The Board clarified that the cap of $15,000 for the large trailer was discussed but was then modified to include the purchase of a second smaller trailer with a total cap of $25,000 for both trailers combined. The motion was not intended to include a cap on the amount that could be spent on each trailer individually.

VOTE BY MAIL RESOLUTION
The Board of Director’s positions for Divisions 1 and 3 are up for election on November 08, 2019. Resolution 2019-01 was presented to the board, which stated that the 2019 election for the Board of Directors shall be conducted by mail. Director Putnam made a motion to conduct the election by mail and Vice Chair Zimmerman seconded the motion. All board members signed the resolution and it was approved unanimously.

PUBLIC RECORDS POLICY
In order to receive full credit for completing the Special District’s Insurance Service’s Best Practices Program, the District must adopt a public records policy that includes the new changes in the law pertaining to the timeframe for responding to public record requests. Special Districts supplied a sample policy that District staff reviewed and compared to the current policy that was last amended in 2015. Office staff drafted a new policy for the Board to review, based on the sample policy, that includes the new statutes. The Board will review the policy at the next board meeting.

LIENS
The Board was updated on the amount of delinquent accounts, stating that letters had been mailed to those who had not made any efforts to pay their annual assessment. Director Putnam made a motion authorizing the filing of liens on any patrons that have not responded to the letters that were mailed. Vice Chair Zimmerman seconded the motion and it passed unanimously.

PUBLIC COMMENT
No comments were made.

MOTION TO APPROVE SEPTEMBER 2019 VOUCHER LIST
Chairman Cochran made a motion to approve the September 2019 voucher list. Vice Chair Zimmerman seconded the motion and it passed unanimously.

NEXT MEETING DATE
The date of the next board meeting was set for October 8, 2019.

ADJOURN
Director Putnam made a motion to adjourn the regular board meeting at 12:58 p.m. Vice Chair Zimmerman seconded the motion and it passed unanimously.

ADDENDUM
Following the adjournment of the regular board meeting, Manager Rieck informed the Board that Richard Golb would no longer be the lobbyist for the Deschutes Basin Board of Control and that copies of an introduction for a potentially new lobbyist would be available to review upon request.

SPECIAL MEETING MINUTES
September 26, 2019 10:00 a.m.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97703

BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath, Chris Schull
GUESTS: Kevin Crew

Chairman Cochran called the regular board meeting to order at 10:03 a.m. and appointed April Harris Spath scribe.

AWARD 54” PIPE BID
Ferguson Waterworks was the only bidder for the 54” pipe materials that will complete the Tumalo Feed Canal from the settling pond down to the Reservoir. Director Putnam made a motion to award the contract to Ferguson. Director Farley seconded the motion and it passed unanimously.

LATHAM AMENDMENT TO INSTALL 54” PIPE
Director Putnam made a motion to accept the amendment from Latham Excavation, extending their current contract to include the installation of the 54” pipe that will complete the Tumalo Feed Canal. Vice Chair Zimmerman seconded the motion and it passed unanimously.

AWARD CONSTRUCTION BID FOR LATERALS
Tapani, Inc. was the only bidder for piping the six laterals included in Group 2 of the Watershed Plan. The bid covers construction and materials for the project. Engineer Kevin Crew confirmed that their bid met the requirements of the bid specs and their references were verified. Director Putnam made a motion to award the contract to Tapani. Vice Chair Zimmerman seconded the motion and it passed unanimously.

SISEMORE BRIDGE PIPE EXTENSTION
Chairman Cochran made a motion granting Manager Rieck permission to sign an MOU with Deschutes County, in which the County would agree to cover the cost of removing the bridge on Sisemore Road and extending the 54” pipe.

GROUP 3
The Board directed Manager Rieck to move forward with beginning Group 3 of the Watershed Plan once the NCRC agreement is fully executed.

ADJOURN
Chairman Cochran made a motion to adjourn the special board meeting at 11:21 a.m. Vice Chair Zimmerman seconded the motion and it passed unanimously.

2019 Election

The Board of Director’s position for Divisions 1 and 3 will terminate on January 14, 2020. 

An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 14, 2020, and terminating January 10, 2023. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position.  If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 29, 2019.  Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 8, 2019.  Petitions must have at least ten signatures of qualified electors.  If more than one candidate applies, an election will be held Tuesday, November 12, 2019. The election will be held by mail-in ballot.  Ballots will be mailed between October 23, 2019 and October 29, 2019.

If it is necessary to have an election for Division 1 or 3 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.

Election Policy & Procedures

Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.

Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.

Voter Qualifications (Is an elector the same as a voter?)

The qualifications* for the voter are:

  1. Must have a signed Voter Registration Card on file with the District.
  2. 18 years of age or older.
  3. An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.

* These are the same qualifications required to sign a petition supporting a candidate.

Additional Information

  • Where land is held in multiple ownership, such as husband and wife, only one party may vote.
  • In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
  • If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
  • If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.

State law provides for the following number of votes:

  • One vote for up to 40 acres;
  • Two votes for 40 acres or more but not more than 160 acres; and
  • Three votes for more than 160 acres.