A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
September 10, 2019 Proposed Board Meeting Agenda (coming soon)
July 9, 2019 10:00 a.m.
BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath, Chris Schull, Bob Varco
ATTORNEY: Mark Reinecke, Katherine Rowe
GUESTS: Merle Brown
Chairman Cochran called the regular board meeting to order at 10:04 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:08 a.m. the Board recessed the regular session and entered into executive session per:
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following executive session, the regular session was reconvened at 11:40 a.m.
APPROVE MINUTES OF JUNE 2019 BOARD MEETING
Vice Chair Zimmerman made a motion to approve the minutes of the June 2019 board meeting for Regular session. Director Putnam seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
Manager Rieck reviewed the current water supply report and the attached graphs, which indicated that Crescent Lake was 74% full. Rieck stated that the field crew is working hard to deliver 70% to everybody.
The District has received one of the two payment requests that were submitted for Oregon PL-566 grant funds. District staff has continued to inquire regularly on the status of the requested funds and the timetable of when we can expect payment. A check for Core & Main was included in the July 2019 voucher list to pay for invoices that were more than 30-60 days past due.
GROUP 3 GRANTS
The USDA Natural Resources Conservation Service (NRCS) Agreement for Group 3 is in the process of being completed. Manager Rieck would like to begin applying for grants to be used as a match to the NRCS grant funds. Director Putnam made a motion to move forward with applying for grants and conserved water applications for Group 3. Director Warbington seconded the motion and it passed unanimously.
The Board reviewed a draft of an Intergovernmental Agreement between the City of Bend and Tumalo Irrigation regarding the management of Tumalo Creek.
PHASE VI (GROUP 2) UPDATE
District Watermaster Chris Schull has walked all 16 miles of laterals with the District’s engineer Kevin Crew. Schull stated that they have held one public meeting to date and another meeting is scheduled for July 10, 2019 to answer questions and address the concerns of those who own property along the laterals or will be impacted by the piping project.
STEIDL DAM FISH LADDERS
The Steidl Dam fish ladders were recently toured by Oregon Fish and Wildlife. Manager Rieck stated that it is time to begin discussing the maintenance that has been discussed for the past several years since we have built up enough funding to start the project if done in phases. (Beginning in 2014, a portion of the annual budget has been allocated to fund the project).
Director Warbington made a motion approving two water transfers. The first was a self-to-self transfer of 2.0 acres for OTS Wire & Insulation. The second was a self-to-self transfer of 4.0 acres for Joel Staver. Director Putnam seconded the motion and it passed unanimously.
Manager Rieck opened the meeting up to public comment. No comments were made.
DBBC PIPE PLANT
In relation to the agreement that was signed with the Deschutes Basin Board of Control (DBBC) regarding the DBBC and Farmer’s Conservation Alliance (FCA) proprietary piping data and research, Director Putnam made a motion directing Manager Rieck to propose to the DBBC that they reduce the portion of the expenses related to the project that was billed to the District from 20% to 7%. The 7% figure was the percentage the District had paid for Oregon spotted frog issues through the DBBC. The Board agreed to reevaluate the project in November. Vice Chair Zimmerman seconded the motion and it passed unanimously.
ASSESSMENT BILLING POLICY
Upon reviewing the District’s By-laws and Rules & Regulations, Chairman Cochran recommended the Board revisit the subject of the District’s billing policies and how the District responds to requests from patrons to make changes that affect the annual budget. Cochran suggested a written policy that specifies a date and suggested the District make the cut-off time for making a request to be prior to the annual budget preparation in November.
MOTION TO APPROVE JULY 2019 VOUCHER LIST
Vice Chair Zimmerman made a motion to approve the July 2019 voucher list. Director Warbington seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next board meeting was set for Wednesday August 14, 2019, the day after the regularly scheduled second Tuesday of the month.
Vice Chair Zimmerman made a motion to adjourn the regular board meeting at 12:47 p.m. Director Farley seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
Patrons will be notified by letter regarding forthcoming elections. Voter registration cards must be on file with the District prior to an election. And don’t forget to vote!
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vendee under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.