A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
August 11, 2020 Proposed Board Meeting Agenda (coming soon)
BOARD MEETING MINUTES
June 9, 2020
BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, Chris Schull, April Harris Spath, Bob Varco
ATTORNEY: Mark Reinecke
GUESTS: Bendt Brodersen, Dave Christofferson, Greg Mohnen
Chairman Cochran called the regular board meeting to order at 10:01 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:01 a.m. the Board recessed the regular session and entered executive session per:
● ORS 192.660(2)(e) to conduct deliberations with persons you have designated to negotiate real property transactions.
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following the executive session, the regular session was reconvened at 11:40 a.m.
APPROVE MINUTES OF MAY 2020 BOARD MEETINGS
Vice Chair Zimmerman made a motion to approve the minutes of the May 2020 board meetings. Director Putnam seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
The Manager Rieck reviewed the current water supply report and the attached graphs, which indicated that Crescent Lake was 55% full.
GROUP 3 FUNDING
The Federal PL566 funds that the District has received for the past two piping projects were not awarded directly to the District, as most Federal grants have been in the past. These funds were passed through the Deschutes Basin Board of Control (DBBC), as the grantee listed on the first two agreements with the U.S. Department of Agriculture Natural Resources Conservation Service (NRCS). For the third agreement, the NRCS has proposed that the agreement be written specifically for TID only, with the District being listed as the grantee. Chairman Cochran made a motion authorizing Manager Rieck to sign the agreement once it has been completed and reviewed by Attorney Reinecke. Director Farley seconded the motion and it passed unanimously.
GROUP 3 BID PROCESS
Kevin Crew, of Black Rock Consulting, proposed that the District consider a different approach to the bidding process for Group 3, which he believes would eliminate the challenges that were faced with Group 2. The Board agreed that it would be beneficial to continue to investigate an alternative method and will review staff’s findings at the next meeting.
The Board reviewed two bids for the archaeological study that must be completed as part of the Group 3 design process. After a review of the two proposals, Vice Chair Zimmerman made a motion to hire Archaeological Investigations Northwest, Inc. for the study. Director Putnam seconded the motion and it passed unanimously.
STEIDL DAM MAINTENANCE PLAN
Per Manager Rieck’s request, Kevin Crew prepared a maintenance plan for Steidl Dam that could be completed in phases. The District has been discussing the need for significant maintenance on Steidl Dam for the past several years and beginning in 2014, a portion of the annual budget has been allocated and set aside to fund the project. The Board reviewed a written summary of the plan. Kevin Crew presented pictures of the dam showing its current condition and explained what repairs were needed. After some discussion, the board gave the go ahead to start developing a plan to advertise for bid.
STEIDL DAM EASEMENT
In November 2019 Bob Nippert, a property owner along the Bend Feed Canal Pipeline, requested documentation on the District’s existing easement, stating he disagrees with the scope of TID’s authority to regulate the use of the property in the District’s right of way. The Board discussed the matter and Nippert was presented with an easement encroachment policy. Nippert declined to sign the agreement and since then has hired a landscaping contractor with the intent to continue with his plans for permanent landscaping over the District easement. The Board directed Attorney Reinecke to send a letter to Mr. Nippert stating the District’s legal position.
MOTION TO APPROVE JUNE 2020 VOUCHER LIST
Director Farley made a motion to approve the June 2020 voucher list. Vice Chair Zimmerman seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next board meeting was set for July 14, 2020.
Director Putnam made a motion to adjourn the regular board meeting at 1:28 p.m. Vice Chair Zimmerman seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
The Board of Director’s position for Divisions 1 and 3 will terminate on January 14, 2020.
An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 14, 2020, and terminating January 10, 2023. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position. If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 29, 2019. Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 8, 2019. Petitions must have at least ten signatures of qualified electors. If more than one candidate applies, an election will be held Tuesday, November 12, 2019. The election will be held by mail-in ballot. Ballots will be mailed between October 23, 2019 and October 29, 2019.
If it is necessary to have an election for Division 1 or 3 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.