A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
February 11, 2020 Proposed Board Meeting Agenda (coming soon)
BOARD MEETING MINUTES
December 10, 2019 10:00 a.m.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97703
BOARD: Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath
ATTORNEY: Mark Reinecke
GUESTS: Greg Mohnen, Bendt Brodersen
Chairman Cochran called the regular board meeting to order at 10:16 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:16 a.m. the Board recessed the regular session and entered executive session per:
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following executive session, the regular session was reconvened at 11:33 a.m.
APPROVE MINUTES OF NOVEMBER 2019 BOARD MEETING
Director Putnam made a motion to approve the minutes of the November 2019 board meeting. Director Farley seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
Manager Rieck reviewed the current water supply report and the attached graphs, which indicated that Crescent Lake was 50% full. He stated that snowpack levels and precipitation were below average for Tumalo Creek.
OWRC ANNUAL CONFERENCE
Manager Rieck, Chairman Cochran, Watermaster Schull, and Office Manager April Harris Spath all attended Oregon Water Resource Congress’s annual conference in Hood River this year. Rieck shared information on a few of the topics that were presented at the conference.
The Deschutes River Conservancy (DRC) presented the District with a Certificate of Appreciation for our sustainable management of flows in Tumalo Creek for the 2019 irrigation season. Manager Rieck accepted the award on behalf of the District.
GROUP 2 UPDATE
Manager Rieck updated the Board on the progress of the Group 2 piping project. He stated that welding of the 60” pipe was in process and that Tapani was making progress on the laterals. They have completed the Gill Lateral and 80% of the pipe has been laid for the 2 Rivers Lateral. He also estimated that 60% of the Highline Lateral was complete.
The Board reviewed an email from Jason Nunez-Mooney, a Commercial Loan Officer with First Interstate Bank, in reference to recourse for the $2M working capital line of credit that was discussed last month.
WATER CONSERVATION POLICY
The District’s Water Conservation Policy, last reviewed October 2015, will need to be reviewed again in 2020. Attorney Reinecke stated that he just completed a policy for another district and will review our current policy.
MOTION TO TRANSFER FUNDS
Vice Chair Zimmerman made a motion authorizing the District’s Office Manager to transfer TID funds, in addition to grant funds, to the TID checking account from the long-term account for piping projects as needed and the transfer of excess operating funds from the district checking account to be held in the long-term account while the funds are not being used, beginning January 1, 2020 through December 31, 2020. Director Warbington seconded the motion and it passed unanimously.
PREVENTION OF WORKPLACE DISCRIMINATION, HARASSMENT, and RETALIATION
This year, the Oregon Legislature passed Senate Bill 479 requiring the establishment or adoption of a written policy (with very specific policy provisions) to prevent workplace harassment, discrimination and retaliation. The new legislation goes into effect on January 1, 2020 and the District is required to have a policy in place that meets the requirements of SB 479. District staff drafted a new policy for the Board to review, based on the sample policy outline provided by Special Districts Association of Oregon. Attorney Reinecke reviewed the policy as well and recommended that the District contact SDAO for information on adding additional resources to the policy. The Board approved of the policy and will adopt the policy at the January board meeting once the additional resources portion of the policy is completed.
Manager Rieck opened the meeting up to public comment. Guest Greg Mohnen stated that the Oregon Hay and Forage Association will be holding a conference in Prineville on January 29, 2020, which will include information on hemp.
MOTION TO APPROVE DECEMBER 2019 VOUCHER LIST
Director Warbington made a motion to approve the December 2019 voucher list. Director Putnam seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the Annual board meeting was set for January 14, 2020.
Director Putnam made a motion to adjourn the regular board meeting at 12:38 p.m. Vice Chair Zimmerman seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
The Board of Director’s position for Divisions 1 and 3 will terminate on January 14, 2020.
An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 14, 2020, and terminating January 10, 2023. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position. If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 29, 2019. Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 8, 2019. Petitions must have at least ten signatures of qualified electors. If more than one candidate applies, an election will be held Tuesday, November 12, 2019. The election will be held by mail-in ballot. Ballots will be mailed between October 23, 2019 and October 29, 2019.
If it is necessary to have an election for Division 1 or 3 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.