A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
March 9, 2021 Proposed Board Meeting Agenda (coming soon)
Please Note: Due to current health guidelines, attendance to this meeting will be limited. If you are interested in joining this meeting as a guest, please call the District office to discuss joining via Microsoft Teams. Public participation will be limited to written comments.
BOARD MEETING MINUTES
January 12, 2021
BOARD: Ron Cochran, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, Chris Schull, April Harris Spath
ATTORNEY: Mark Reinecke (joined virtually via Microsoft Teams)
GUESTS: Todd Peplin
Chairman Cochran called the regular board meeting to order at 10:02 a.m. and appointed April Harris Spath scribe.
OATHS OF OFFICE
Directors Jack Farley and Martin Warbington read their oaths of office and signed them in front of a notary.
NOMINATION AND APPOINTMENT OF THE CHAIRPERSON FOR THE BOARD
Director Farley nominated Ron Cochran for the position of Chairman of the Board for 2021. Director Warbington seconded the nomination and the appointment was approved unanimously.
NOMINATION AND APPOINTMENT OF VICE-CHAIR FOR THE BOARD
Director Putnam nominated Jack Farley for the position of Vice Chair of the board for 2021. Director Warbington seconded the nomination and the appointment was approved unanimously.
APPOINT MANAGER/SECRETARY TO THE BOARD
Director Putnam made a motion to appoint Kenneth Rieck to the position of Manager/Secretary to the Board for 2021. Director Warbington seconded the motion and the appointment was approved unanimously.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:07 a.m. the Board recessed the regular session and entered executive session per:
- ORS 192.660(2)(f): To consider information or records that are exempt from disclosure by law, including written advice from your attorney.
- ORS 192.660(2)(h): To consult with your attorney regarding your legal rights and duties in regard to current litigation or litigation that is more likely than not to be filed.
Following the executive session, the regular session was reconvened at 11:33 a.m.
APPROVE MINUTES OF DECEMBER 2020 BOARD MEETING
Director Putnam made a motion to approve the minutes of the December 2020 board meeting. Director Warbington seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
Assistant Manager Chris Schull reviewed the current water supply report and attached graphs, which indicated that Crescent Lake was 27% full. Water is still being released from the lake to support the Oregon spotted frog and instream water rights. However, with the finalization of the HCP, we were able to reduce the outflow from 20 cfs to 12 cfs on January 4, 2021. Currently the snowpack levels have been average and with drought conditions continuing, we will have to do some type of rotation schedule beginning mid-July.
HCP/OREGON SPOTTED FROG
The U.S. Fish and Wildlife Service has announced the completion of the Deschutes River Basin Habitat Conservation Plan (HCP) and has issued an Incidental Take Permit to the Deschutes Basin Board of Control. Implementation of the Deschutes Basin HCP will be the next step.
Taylor NW has completed the clearing up to Couch Market. Pipe is being laid in portions of the Allen lateral and some areas are already being backfilled. Schull received notification that the first stick of 60’ pipe was delivered today.
Assistant Manager Schull stated the maintenance operations on Steidl Dam were going well and shared pictures of Jal Construction’s progress.
SET REGULAR BOARD MEETING PLACE, DATE AND TIME
The District will continue to hold the regular board meetings at the district office on the second Tuesday of each month, with the Board entering into executive session at 10 a.m. and returning to regular session at approximately 11:30 a.m.
2021 BOARD MEMBER MEETING FEES
Director Warbington made a motion to leave the board member meeting fees at $50.00 per meeting for those members who choose to take the fee. Vice Chair Farley seconded the motion and it passed unanimously.
2021 ANNUAL ASSESSMENTS
The Board reviewed the rates and the new line items that were discussed at the special board meeting on November 19, 2020 and at the regular board meeting on December 8, 2020. It was determined that the District needed to add a special assessment for legal defense in the amount of $132 per account to cover legal charges that the District might have to pay in 2021 for the Stop-the-Pipe lawsuit. (Any unspent funds will be credited back to each water patron’s account proportionately once the lawsuit is over. This is the same procedure that was used when the district had to set aside money for the Oregon spotted frog lawsuit.) The DEQ repayment was changed from $35 per account to $50 per account to adjust to the repayment costs. And a line item for the Little Deschutes Loss Study in the amount of $15.00 per account was also added. Director Putnam made a motion approving the new rates for the 2021 annual assessments. Director Warbington seconded the motion and it passed unanimously.
2021 DISTRICT FEES
Director Putnam made a motion to approve the fee schedule for 2021, which remains the same as the prior year. Director Warbington seconded the motion and it passed unanimously.
2021 ANNUAL BUDGET
Director Warbington made a motion approving the 2021 operating budget. Director Putnam seconded the motion and it passed unanimously.
WATER CONSERVATION POLICY
Attorney Garrett Chrostek reviewed and revised the District’s water conservation policy. The Board was provided with copies of the draft policy and will discuss the changes at the next board meeting.
DECLARE FORKLIFT SURPLUS
The District purchased a forklift in 2018 for unloading large diameter pipe that was delivered for piping the Tumalo Feed Canal. Now that the project is complete, the District no longer has a need for that size of forklift. Chairman Cochran made a motion to declare the forklift surplus, stating that the District will need to advertise the equipment for sale. Vice Chair Farley seconded the motion and it passed unanimously.
The Board discussed the email that Manager Rieck received last month from the owners of a Mexican food truck who are looking for a space to lease and are interested in the parking area down at the shop. As discussed at the previous meeting, the legalities will need to be addressed. Concerns about parking were mentioned. Farley will continue to research the matter and contact the owners.
Chairman Cochran suggested that we post on the TID website examples of the power savings that patrons can expect to see once their lateral has been piped based on the results that some patrons have already seen in this past year. Rieck stated that he had been discussing the idea with the District’s engineer, Kevin Crew.
MOTION TO APPROVE JANUARY 2021 VOUCHER LIST
Director Putnam made a motion to approve the January 2021 voucher list. Director Warbington seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next regular board meeting was set for February 9, 2021.
Director Warbington made a motion to adjourn the regular board meeting at 12:40 p.m. Vice Chair Farley seconded the motion.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
The Board of Director’s position for Divisions 2 and 5 will terminate on January 12, 2021.
An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 12, 2021, and terminating January 9, 2024. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position. If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 27, 2020.
Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 6, 2020. Petitions must have at least ten signatures of qualified electors. If more than one candidate applies, an election will be held Tuesday, November 10, 2020.
If it is necessary to have an election for Division 2 or 5 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.