A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
December 10, 2019 Proposed Board Meeting Agenda (coming soon)
BOARD MEETING MINUTES
October 8, 2019 10:00 a.m.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97703
BOARD: Ron Cochran, Steve Putnam, Martin Warbington, Jack Farley
STAFF: Kenneth Rieck, April Harris Spath, Bob Varco
ATTORNEY: Mark Reinecke
GUESTS: Bendt Brodersen
Chairman Cochran called the regular board meeting to order at 10:04 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:04 a.m. the Board recessed the regular session and entered executive session per:
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following executive session, the regular session was reconvened at 11:30 a.m.
APPROVE MINUTES OF SEPTEMBER 2019 BOARD MEETINGS
Director Putnam made a motion to approve the minutes of the September 2019 regular and special board meetings with the grammatical corrections that Chairman Cochran recommended. Director Farley seconded the motion and it passed unanimously.
2018 FINANCIAL AUDIT
Richard Winkel of Winkel CPA joined the meeting via conference call to review the 2018 financial audit with the Board. Winkel’s firm was hired by the District to audit our financial statements and perform the federally required Single Audit for the year ended December 31, 2018. All board members were provided with a copy of the completed audit. Winkel stated that during their process of testing they did not find any inconsistencies, compliance issues, or internal weaknesses.
GROUP 2 UPDATE
District Watermaster Schull and Principal Engineer Kevin Crew traveled to Battleground, WA to tour Tapani’s facilities. Tapani Inc. was awarded the contract for piping the six laterals that were included in Group 2 of the Watershed Plan. Both Schull and Crew reported that they were impressed by Tapani’s crew and their equipment, stating they believe Tapani can meet the District’s standards in completing the project. Manager Rieck will be taking Senator Merkley’s Chief of Staff on a tour of the project on October 18, 2019.
PUBLIC RECORDS POLICY
In order to receive full credit for completing the Special District’s Insurance Service’s Best Practices Program, the District must have in place a public records policy that includes the new changes in the state law pertaining to the timeframe for responding to public record requests. Therefore, the TID office staff drafted a new policy for the Board to review, based on the sample policy outline provided by Special Districts. Director Warbington made a motion to accept the new policy, replacing the existing policy that was last amended in 2015. Director Farley seconded the motion and it passed unanimously.
Manager Rieck opened the meeting up to public comment. No comments were made.
MOTION TO APPROVE OCTOBER 2019 VOUCHER LIST
Director Putnam made a motion to approve the October 2019 voucher list. Director Warbington seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next board meeting was set for November 12, 2019.
Director Putnam made a motion to adjourn the regular board meeting at 12:40 p.m. Director Farley seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
The Board of Director’s position for Divisions 1 and 3 will terminate on January 14, 2020.
An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 14, 2020, and terminating January 10, 2023. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position. If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 29, 2019. Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 8, 2019. Petitions must have at least ten signatures of qualified electors. If more than one candidate applies, an election will be held Tuesday, November 12, 2019. The election will be held by mail-in ballot. Ballots will be mailed between October 23, 2019 and October 29, 2019.
If it is necessary to have an election for Division 1 or 3 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.