A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.
- 10:00am — Executive Session
- 11:30am – Board Meeting (open to the public)
Current board members are:
Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
Regular Board Meeting Agenda
August 14, 2019 Proposed Board Meeting Agenda (coming soon)
June 11, 2019 10:00 a.m.
Chairman Cochran called the regular board meeting to order at 10:05 a.m. and appointed April Harris Spath scribe.
EXECUTIVE SESSION ANNOUNCEMENT
At 10:05 a.m. the Board recessed the regular session and entered into executive session per:
● ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
● ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.
Following executive session, the regular session was reconvened at 11:40 a.m.
APPROVE MINUTES OF MAY 2019 BOARD MEETING
Director Putnam made a motion to approve the minutes of the May 2019 board meeting. Director Farley seconded the motion and it passed unanimously.
WATER SUPPLY REPORT
Manager Rieck reviewed the current water supply report and the attached graphs, which indicated that Crescent Lake was 76% full. The amount of storage water was discussed, and a decision was made to set summer water delivery at 70% for the remainder of the 2019 irrigation season.
SPAULDING CANAL FAILURE
Manager Rieck informed the Board of a canal failure that occurred on the Spaulding Lateral. The failure was caused by rodents and trash that was stacked against an unpermitted bridge. Rieck explained how the District’s field crew repaired the canal.
Plans to purchase a water truck to be used for restoration on current and potential piping projects was cancelled due to lack of funds. The Oregon Department of Environmental Quality denied the request that the District made through the Clean Water State Revolving Fund Program for financing the purchase of the equipment.
The District submitted two payment requests for Oregon PL-566 grant funds through the USDA Natural Resources Conservation Service (NRCS) totaling over $1 million dollars. The District’s office staff had been regularly inquiring on the status of the requests. As of the board meeting, both requests were still pending. As a result, it was decided that the invoices more than 30-60 days past due could not be put off for another month and needed to be paid. So, checks were included in the June 2019 voucher list for both Core & Main and Latham Excavation that would be covered by other funds until the requested grant funds were received.
PHASE 5 UPDATE
District Watermaster Chris Schull updated the Board on Phase 5B. A Notice of Final Completion was issued on May 22, 2019 for both Phase 5A and Phase 5B.
FINANCIAL AUDIT PROPOSALS
The District received two proposals for financial audit services. The Board reviewed the two proposals and it was determined that it was in the District’s best interest to contract with Richard Winkel, CPA. Winkel’s company is based out of Portland, and he is a licensed municipal auditor in the state of Oregon. The second proposal was from Chris Mahr & Associates. Although Mahr was equally qualified, the cost for Winkel’s services was significantly less. Chairman Cochran made a motion to accept Winkel’s proposal for financial and single audit services on the condition that it is understood and agreed upon that, if necessary, the District may cancel the agreement by providing a written 30-day notice at the end of the year. Director Warbington seconded the motion and it passed unanimously.
Director Putnam made a motion approving two water transfers. The first was a self-to-self transfer of 1.6 acres for Steven & Donna Swenson. The second was a self-to-self transfer of 2.0 acres for the Kiki Cutter Revocable Trust, contingent on final approval by the District’s field crew. Director Warbington seconded the motion and it passed unanimously.
ASSESSMENT BILLING ADJUSTMENTS
Water patron Tiffany Paulin changed the deed for one of her properties in 2018, combining the ownerships of both her properties, previously under separate entities. The District’s records did not reflect the change in ownership prior to the annual assessments being billed for 2019 and the two properties were billed separately. Paulin requested that the District reverse this year’s account charges for the one property. The Board discussed these types of changes at the February 12, 2019 regular board meeting and it was determined that it would be in the District’s best interest to create a deadline for these requests. The deadline that was agreed upon was March 1st, which is the due date of the first installment. However, the Board made a decision to make a one-time exception for Paulin and approved her request to reverse the account charges for the one property.
Patron Deborah Finck submitted a letter to the District about her current water delivery. A copy of the letter was included in the board packets and reviewed by the Board prior to the meeting. Deborah was present and introduced to the Board. She commented on her concerns and a discussion followed that included both the Board and District staff.
MOTION TO APPROVE JUNE 2019 VOUCHER LIST
Director Warbington made a motion to approve the June 2019 voucher list. Vice Chair Zimmerman seconded the motion and it passed unanimously.
NEXT MEETING DATE
The date of the next board meeting was set for Tuesday, July 9, 2019.
Director Putnam made a motion to adjourn the regular board meeting at 1:33 p.m. Vice Chair Zimmerman seconded the motion and it passed unanimously.
- Records Inspection and Copying – Procedures & Fees
- Water Theft Policy
- For Water Users for Consecutive Years of Non-Use (Transfer of Irrigation Water for Non-Use)
- Water Transfer Policy
- Storm Water Policy
- Board Duties and Responsibilities
- Water Conservation Policy
- Private Ditch Policy
- Management Beyond the POD – Staff Procedures
- Personal Services Policy
- Election Policy
- Whistleblower Protection Policy
- Discriminatory Workplace Harassment Policy
- District Safety and Health Program
- Easement Encroachment Policy
Patrons will be notified by letter regarding forthcoming elections. Voter registration cards must be on file with the District prior to an election. And don’t forget to vote!
Election Policy & Procedures
Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.
Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.
Voter Qualifications (Is an elector the same as a voter?)
The qualifications* for the voter are:
- Must have a signed Voter Registration Card on file with the District.
- 18 years of age or older.
- An owner or a vendee under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.
* These are the same qualifications required to sign a petition supporting a candidate.
- Where land is held in multiple ownership, such as husband and wife, only one party may vote.
- In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
- If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
- If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.
State law provides for the following number of votes:
- One vote for up to 40 acres;
- Two votes for 40 acres or more but not more than 160 acres; and
- Three votes for more than 160 acres.