Emergency? 541-382-3053 - 24/7 during irrigation season only

Governance

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A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.

  • 10:00am — Executive Session
  • 11:30am – Board Meeting (open to the public)

Current board members are:

Division 1

Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
541-382-4834

Division 3

Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
541-389-2529

Division 5

Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
541-389-1540 (office)

Division 2

John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
541-312-3961

Division 4

Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
541-312-3684

Regular Board Meeting Agenda

May 11, 2021 Proposed Board Meeting Agenda (coming soon)

Please Note: Due to current health guidelines, attendance to this meeting will be limited. If you are interested in joining this meeting as a guest, please call the District office to discuss joining via Microsoft Teams. Public participation will be limited to written comments.

 

Minutes

March 9, 2021

BOARD:          Ron Cochran, Jack Farley, Martin Warbington, Carol Shull

STAFF:           Kenneth Rieck, Chris Schull, April Harris Spath

ATTORNEY:   Mark Reinecke

GUESTS:        Scott Maricle (joined virtually via Microsoft Teams)

Chairman Cochran called the regular board meeting to order at 10:05 a.m. and appointed April Harris Spath scribe.

EXECUTIVE SESSION ANNOUNCEMENT

At 10:07 a.m. the Board recessed the regular session and entered executive session per:

  • ORS 192.660(2)(a) To consider the employment of an officer, employee, staff member or agent.
  • ORS 192.660(2)(f): To consider information or records that are exempt from disclosure by law, including written advice from your attorney.
  • ORS 192.660(2)(h): To consult with your attorney regarding your legal rights and duties in regard to current litigation or litigation that is more likely than not to be filed.

DIRECTOR FOR DIVISION #3 VACANCY

Carol Shull was appointed to fill the position of Director of Division 3. Shull read her oath of office and signed it in front of a notary. This fall an election will be held to fulfill the remainder of the current term for Division 3, which expires the first week of January 2023.

APPROVE MINUTES OF FEBRUARY 2021 BOARD MEETING

Director Warbington made a motion to approve the minutes of the February 2021 board meeting. Vice Chair Farley seconded the motion and it passed unanimously.

WATER SUPPLY REPORT

Assistant Manager Schull reviewed the current water supply report and attached graphs. Crescent Lake was 27% full. The District is still planning on a rotation schedule beginning mid-July but will not know until later this spring what type of rotation will be needed. Once a plan has been established, a letter or postcard will be mailed to patrons with the details. 

GROUP 3

Assistant Manager Schull updated the Board on the progress of Group 3. Taylor NW has completed the installation of the 36” pipe and has begun connecting it to the 60” pipe. The next step will be putting fences back up and starting the seeding for restoration.

STEIDL DAM

Maintenance operations on Steidl Dam are almost complete. Assistant Manager Schull shared pictures of the completed work and stated that the concrete looks great and should last for the next 100+ years. They are now in the planning phase for next year’s maintenance.

WATER CONSERVATION POLICY

The Board reviewed the final draft of the District’s conserved water policy with the minor revisions that Attorney Garrett Chrostek made. Director Warbington made a motion approving the revised policy. Vice Chair Farley seconded the motion and it passed unanimously. All board members present signed Resolution #2021-01.

PROJECT FUNDING – GROUP 6

The District is beginning the process of applying for grants for the next piping project, Group 6 of the Watershed Plan. Vice Chair Farley made a motion authorizing the manager to sign grant applications for Group 6. Director Warbington seconded the motion and it passed unanimously.

PROJECT FUNDING – GROUP 3

Vice Chair Farley made a motion to approve the renewal of a line of credit with First Interstate Bank for another year because it seems very likely the funds will be needed this year to finish the Group 3 project. Director Warbington seconded the motion and it passed unanimously.

PATRON LETTERS

The Board reviewed a couple of letters that were submitted by District patrons stating they were unhappy with the Legal Defense line item that was added to the annual assessments this year and respectfully declined to pay. The Board discussed the matter and although they understand their frustration, after considering all the available options, they determined that all patrons need to share the costs equally. Also, Attorney Reinecke reminded the Board that Oregon Revised Statutes Chapter 545 lays out the rules and regulations that irrigation districts must follow. Basically, irrigation districts have a duty to treat all patrons equally, regardless of size of property or amount of water used.  As such, the District cannot allow certain patrons to not pay portions of their assessments. If a patron refuses to fully pay their annual assessment, the District must pursue any unpaid balance through the procedures included within ORS Chapter 545, including property lien and foreclosure. A letter will be mailed to these patrons to inform them of the Board decision.

DISTRICT MANAGER RESIGNATION

Ken Rieck resigned as District Manager, effective today March 9, 2021. As discussed with the Board, he will be using his accrued time off beginning March 10, 2021. After taking his requested time off, he would like to discuss the possibly of returning as a part time employee in a different capacity. The Board unanimously agreed that he had done an outstanding job as Manager for these past 7 years and thanked him for his service to the District. Rieck recommended Assistant Manager Schull for the position of District Manager. Director Warbington made a motion appointing Assistant Manager Schull as Interim Manager. Director Farley seconded the motion and it passed unanimously.

PUBLIC COMMENT

No comments were made.

MOTION TO APPROVE MARCH 2021 VOUCHER LIST

Vice Chair Farley made a motion to approve the March 2021 voucher list. Director Warbington seconded the motion and it passed unanimously.

NEXT MEETING DATE

The date of the next regular board meeting was set for April 13, 2021.

ADJOURN

Director Warbington made a motion to adjourn the regular board meeting at 12:23 p.m. Vice Chair Farley seconded the motion and it passed unanimously.

 

EMERGENCY MEETING MINUTES

March 15, 2021

BOARD:          Ron Cochran, Jack Farley, Steve Putnam, Martin Warbington, Carol Shull

STAFF:           Chris Schull, April Harris Spath

ATTORNEY:   Mark Reinecke

Chairman Cochran called the emergency board meeting to order at 12:36 p.m. and appointed April Harris Spath scribe.

EXECUTIVE SESSION ANNOUNCEMENT

At 12:36 p.m. the Board recessed the regular session and entered executive session per:

  • ORS 192.660(2)(a) To consider the employment of an officer, employee, staff member or agent.
  • ORS 192.660(2)(h): To consult with your attorney regarding your legal rights and duties in regard to current litigation or litigation that is more likely than not to be filed.

RECONVENE

Following the executive session, the regular session was reconvened at 1:36 p.m.

STAFF RESTRUCTURING

Ken Rieck’s recent resignation as District Manager was discussed. The Board decided to keep Rieck on as an employee, allowing him to use his accrued time off, which will end May 21, 2021, at which time the Board will revisit the subject of his employment with the District and his desire to return as a part time employee in a different capacity. In the meantime, Interim Manager Schull will prepare a job description for the position that he wishes to offer to Rieck.

EAKIN CONTRACT

The note that the District has been holding on 64630 Bill Martin Road with Alex Eakin was due on February 15, 2021. Eakin is still in the process of refinancing and he claimed to be unaware of the late fee that was listed in the contract he signed with the District. The Board discussed the terms of the agreement and decided they were willing to work with Eakin on a settlement offer but holding him accountable for a portion of the 5% late fee. It was also determined that Eakin would be responsible for paying the legal fees that have been incurred in relation to these discussions, as well as the interest that has accrued since February 15, 2021. The settlement offer will be good through March 31, 2021. If the loan is not paid in full by that date, the Board will revisit the matter and discuss how to proceed.

EXECUTIVE SESSION ANNOUNCEMENT

Vice Chair Farley made a motion to return to executive session at 1:45 p.m. Director Warbington seconded the motion.

RECONVENE

Following the executive session, the regular session was reconvened at 1:50 p.m.

EAKIN CONTRACT

Chairman Cochran made a motion authorizing Attorney Reinecke to negotiate a settlement with Alex Eakin consistent with discussions during executive session. Director Putnam seconded the motion and it passed unanimously.

APPOINT SECRETARY TO THE BOARD

Director Putnam made a motion to appoint Ron Cochran to fill the vacant position of Secretary to the Board. Vice Chair Farley seconded the motion and the appointment was approved unanimously

ADJOURN

Vice Chair Farley made a motion to adjourn the emergency board meeting at 2:00 p.m. Director Putnam seconded the motion.

 

 

 

 

 

 

 

2020 Election

The Board of Director’s position for Divisions 2 and 5 will terminate on January 12, 2021. 

An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 12, 2021, and terminating January 9, 2024. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position.  If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 27, 2020. 

Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 6, 2020.  Petitions must have at least ten signatures of qualified electors.  If more than one candidate applies, an election will be held Tuesday, November 10, 2020.

If it is necessary to have an election for Division 2 or 5 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.

Election Policy & Procedures

Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.

Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.

Voter Qualifications (Is an elector the same as a voter?)

The qualifications* for the voter are:

  1. Must have a signed Voter Registration Card on file with the District.
  2. 18 years of age or older.
  3. An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.

* These are the same qualifications required to sign a petition supporting a candidate.

Additional Information

  • Where land is held in multiple ownership, such as husband and wife, only one party may vote.
  • In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
  • If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
  • If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.

State law provides for the following number of votes:

  • One vote for up to 40 acres;
  • Two votes for 40 acres or more but not more than 160 acres; and
  • Three votes for more than 160 acres.