Emergency? 541-382-3053 - 24/7 during irrigation season only

Governance

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A five-person board representing the five divisions in the District govern Tumalo Irrigation District. Members are elected in cycles for three-year terms. Board meetings are held the second Tuesday of every month at the District office with the Board entering into executive session at 10:00 a.m. and returning to regular session at approximately 11:30 a.m. Meetings that fall on holidays will be rescheduled. Please check with District staff.

  • 10:00am — Executive Session
  • 11:30am – Board Meeting (open to the public)

Current board members are:

Division 1

Stephen L Putnam, Director
19885 Innes Market Road
Bend, OR 97703
541-382-4834

Division 3

Wally Zimmerman, Vice Chairman
65315 Cline Falls Road
Bend, OR 07703
541-389-2529

Division 5

Martin Warbington, Director
19345 Tumalo Reservoir Road
Bend, OR 97703
541-389-1540 (office)

Division 2

John (Jack) Farley, Director
19345 Dusty Loop
Bend, OR 97703
541-312-3961

Division 4

Ron Cochran, Chair
18624 Pinehurst Road
Bend, OR 97703
541-312-3684

Regular Board Meeting Agenda

October 13, 2020 Proposed Board Meeting Agenda (coming soon)

 

Minutes

BOARD MEETING MINUTES

August 11, 2020

BOARD:         Ron Cochran, Wally Zimmerman, Steve Putnam, Martin Warbington, Jack Farley

STAFF:           Kenneth Rieck, Chris Schull, April Harris Spath

ATTORNEY:  Mark Reinecke

GUESTS:       Kevin Crew, Todd Peplin                               

Chairman Cochran called the regular board meeting to order at 10:00 a.m. and appointed April Harris Spath scribe.

EXECUTIVE SESSION ANNOUNCEMENT

At 10:01 a.m. the Board recessed the regular session and entered executive session per:

  • ORS 192.660(2)(f) to consider information or records that are exempt from disclosure by law, including written advice from your attorney.
  • ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.

RECONVENE

Following the executive session, the regular session was reconvened at 11:36 a.m.

APPROVE MINUTES OF JULY 2020 BOARD MEETING

Director Putnam made a motion to approve the minutes of the July 2020 board meeting. Vice Chair Zimmerman seconded the motion and it passed unanimously.

WATER SUPPLY REPORT

Manager Rieck reviewed the current water supply report and the attached graphs, which indicated that Crescent Lake was 41% full and Wickiup Reservoir was down to 15%. Rieck stated that we have enough storage water to get us through the remainder of this season. However, if we don’t have significantly more snow this winter than last year, we may have to develop a rotation schedule for the next irrigation season.

A shut off date for the current irrigation season was scheduled for Friday, October 2, 2020. Weather permitting, we will be able to resume stock runs this year except for select laterals.  (Due to construction, the Columbia Southern and laterals which flow from it will be excluded from having a stock run during construction.)

2019 FINANCIAL AUDIT

Richard Winkel of Winkel CPA joined the meeting via Microsoft Teams at 11:45 a.m. The Board was provided copies of the drafted 2019 financial audit and Winkel reviewed the report with them, highlighting the Independent Auditor’s Report and the single audit report that is required when an organization spends over $750K of federal money in a single fiscal year. Winkel stated that there were no findings or weaknesses in compliance or internal controls in either report. The Board was reminded of it’s role and responsibility in overseeing and regularly monitoring the District’s financial reports and expenses. The report will be finalized and submitted to the Secretary of the State once a final review has been completed. The review must be completed by someone other than the auditor, as he cannot audit himself, and the rules state that it must be done by someone with the knowledge, skills and expertise to understand it. Chairman Cochran stated that he would contact someone that he believes would be qualified to review the audit on behalf of the District.

KNAPWEEDS IN TUMALO

There appears to be a problem with excessive amounts of knapweed throughout the District this summer. The Board discussed the issue and Chairman Cochran suggested that the District’s field crew begin a list, of properties that have a problem, and report those to the county invasive weed department monthly. They in turn can help set up a spraying program with the landowners. Manager Rieck also noted that on properties where patrons have committed their water to in-stream conservation could lose their subsidy payments if the patrons do not control the invasive weeds.

PUBLIC COMMENT

Manager Rieck introduced Todd Peplin, Programs Lead with the Deschutes Soil and Water Conservation District (DSWCD). Peplin informed the Board that they have a new District Manager, Erin Kilcullen, and that they are becoming more involved with the NRCS on piping projects and plan to begin joining our board meetings regularly.

MOTION TO APPROVE AUGUST 2020 VOUCHER LIST

Director Warbington made a motion to approve the August 2020 voucher list. Vice Chair Zimmerman seconded the motion and it passed unanimously.

NEXT MEETING DATE

The date of the next board meeting was set for September 8, 2020.

ADJOURN

Director Farley made a motion to adjourn the regular board meeting at 12:27 p.m. Director Warbington seconded the motion and it passed unanimously.

 

Local Public Contracting Board Meeting Minutes

August 11, 2020

BOARD:         Ron Cochran, Wally Zimmerman, Martin Warbington, Jack Farley

GUESTS:       Kevin Crew, Kenneth Rieck, Chris Schull, April Harris Spath                      

Chairman Cochran called the meeting to order at 12:30 p.m. and appointed April Harris Spath scribe.

All members received a copy and reviewed Resolution #2020-01, Adopting Findings of Fact and Authorizing an Alternative Solicitation Process for the Allen Lateral Piping Project (Group 3).

Engineer Kevin Crew discussed the alternate bidding process, stating that it has become a very common process for government entities. A public hearing on the Findings was advertised in the Daily Journal of Commerce on July 24, 2020 and all interested persons were given the opportunity to be heard. The District received no comments, questions, or protests.

Director Farley made a motion approving resolution #2020-01 and Director Warbington seconded the motion. It passed unanimously and all members present signed the resolution.

The meeting was adjourned at 12:45 p.m.

 

EMERGENCY MEETING MINUTES

August 27, 2020

BOARD:         Ron Cochran, Wally Zimmerman, Steve Putnam, Jack Farley

STAFF:           Kenneth Rieck, April Harris Spath

Chairman Cochran called the emergency board meeting to order at 10:05 a.m. and appointed April Harris Spath scribe.

EXECUTIVE SESSION ANNOUNCEMENT

At 10:05 a.m. the Board recessed the regular session and entered executive session per:

  • ORS 192.660(2)(h) to consult with counsel concerning the legal rights and duties of a public body with regards to current litigation or litigation likely to be filed.

RECONVENE

Following the executive session, the regular session was reconvened at 11:20 a.m.

ADJOURN

The emergency board meeting was adjourned at 11:20 a.m.

2020 Election

The Board of Director’s position for Divisions 2 and 5 will terminate on January 12, 2021. 

An election will be held this year to fulfill these vacancies. The term of office will be for three years, beginning January 12, 2021, and terminating January 9, 2024. The incumbent may apply for an additional term, and any qualified elector from this division may run for this position.  If you wish to run for this position, you may pick up a petition and a list of qualified electors at the District office on or after Thursday, August 27, 2020. 

Completed petitions must be received in the District office by 5:00 P.M., Tuesday, October 6, 2020.  Petitions must have at least ten signatures of qualified electors.  If more than one candidate applies, an election will be held Tuesday, November 10, 2020.

If it is necessary to have an election for Division 2 or 5 this year, patrons will be notified by letter regarding the election. Voter registration cards must be on file with the District prior to an election.

Election Policy & Procedures

Tumalo Irrigation District has well-defined elections procedures that outline eligibility to run for the board and to vote in District elections.

Please note: Persons wishing to run for a director position should be able to attend as many of the monthly meetings as possible. The Board generally meets the second Tuesday of each month at 10:00 am for the Executive Session and the 11:30 board meeting. Unless otherwise notified, all meeting are held at the District office.

Voter Qualifications (Is an elector the same as a voter?)

The qualifications* for the voter are:

  1. Must have a signed Voter Registration Card on file with the District.
  2. 18 years of age or older.
  3. An owner or a vender under contract of purchase of land situated within the District, applicable Division and subject to the charges or assessments of the District.

* These are the same qualifications required to sign a petition supporting a candidate.

Additional Information

  • Where land is held in multiple ownership, such as husband and wife, only one party may vote.
  • In the case of a Corporation, Company, or Trust, only one vote shall be allowed on behalf of all the owners under the multiple ownership. The vote may be cast by any one of the multiple owners who holds an authorization in writing from the other owners (Voter Authorization Form).
  • If an elector is an owner in two or more divisions of residence and resides in one of them, the elector shall vote in the division of residence, but if an elector is a nonresident of the District, the elector may choose to vote in any one division in which the elector is an owner. When a nonresident landowner chooses to vote in any one division, the landowner shall file a notice of choice of voting division with the Secretary of the Board of the District. A nonresident landowner’s choice to vote in a certain division is permanent and remains permanent until the nonresident landowner’s ownership status changes in any way (Nonresident Election to Vote in Division Form).
  • If you are required to submit either of these forms, and do not already have one on file in this office, please call this office as soon as possible.

State law provides for the following number of votes:

  • One vote for up to 40 acres;
  • Two votes for 40 acres or more but not more than 160 acres; and
  • Three votes for more than 160 acres.